Job Title: Office Manager

Location: Abaco

Job Summary:
Seeking a highly organized, proactive, and detail-oriented Office Manager to oversee the day-to-day operations of the office in Abaco, The Bahamas. This key position requires someone who can manage office logistics, provide administrative support to leadership, ensure office efficiency, and maintain a positive working environment for all employees. The Office Manager will serve as a central point of contact for internal teams, vendors, and external partners, helping to create a productive and welcoming office atmosphere.

Key Responsibilities:

• Oversee day-to-day office operations and ensure smooth functioning of all office systems.
• Manage office supplies and inventory, placing orders as needed and maintaining budgetary controls.
• Coordinate office maintenance, including facilities management, office cleaning, and equipment upkeep.
• Manage and schedule internal meetings, appointments, and company events.
• Ensure effective communication across departments to facilitate collaboration and workflow.
• Provide administrative assistance to executives and senior management, including calendar management.
• Assist with the onboarding process for new employees, including workspace setup and necessary equipment.
• Prepare expense reports and process invoices for approval and payment.
• Support the HR department with scheduling interviews, conducting reference checks, and maintaining employee records.
• Coordinate company events, meetings, and employee recognition programs.
• Ensure the office is compliant with health and safety regulations and company policies.
• Serve as the point of contact for office service providers, including IT, cleaning, and maintenance vendors.
• Negotiate contracts and agreements with third-party vendors to ensure cost-effectiveness and quality of service.

Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or related field (preferred).
• 2+ years of experience in office management or administrative support roles.
• Proven track record of managing office operations and supporting senior leadership.
• Experience with office software tools, including Microsoft Office Suite (Excel, Word, PowerPoint), Google Workspace, and office management software.
• Strong organizational skills with the ability to prioritize and multitask effectively.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Problem-solving mindset and ability to address challenges with a positive attitude.
• Proficiency in time management and a keen attention to detail

How to Apply:
Please submit your resume, a cover letter detailing your qualifications and two professional references from previous employers.